5 Benefits of RFP Automation

RFP automation is a strategy used to aid RFP, sales, or marketing teams when creating and managing RFP responses. 

All RFPs (Request for Proposal) are unique, but often  large sections of your RFP responses will contain the same information, figures and data, allowing for time-saving automation.

Rather than wasting time by manually completing repetitive sections in each response, RFP automation tools harness AI (Artificial Intelligence) to do the hard work of identifying and inserting RFP responses for you. 

So what exactly are the benefits of RFP automation, and who needs them? Let’s take a look – so you can persuade your managers to adopt an RFP automation tool in your tech stack!

Who needs RFP automation?

Any organization that is responding to a high volume of RFPs will get time saving benefits from RFP automation.  Additionally, in highly regulated industries RFP automation can help teams stay on top of regulatory changes and ensure they are using accurate, up-to-date information in their responses. taying on top of regulatory changes is essential, and your RFP responses must ensure they contain accurate, up-to-date information.

In order to leverage RFP automation, responses are stored in  one central content library, making it easy to ensure your responses are both accurate and compliant. 

5 RFP response automation benefits

1. Increase speed with autofill
2. Improve accuracy of responses
3. Central content repository
4. Seamless SME collaboration
5. Approval workflows

1. Increase speed with autofill

Automation tools save you time and energy, reduce frustration, and improve turn-around time of RFP responses. The autofill feature analyzes RFP questions, and populates the best response from your content library. This one-click autofill feature means you don’t have to write an answer from scratch every time, improving operational efficiency, and reducing response times from hours to minutes.

2. Improve accuracy of responses

It’s easy to make mistakes when completing an RFP, particularly with an imminent deadline looming. Automation pulls in pre-approved data and information, which removes the risk of human error, and ensures consistent quality in your responses. Another issue is that information that was once accurate, can become out-of-date. RFP automation tools help prevent outdated information finding their way into your responses, by centralizing all information into a central content repository…

3. Central content repository

RFP automation requires you to nominate a single location to collate and store all information within your organization. Although this may require short-term process change, centralizing all information into a content library will give you an invaluable resource for completing future responses. This will save time, improve accuracy, and enable you to focus energy on proactive business development!

4. Seamless SME collaboration

Not only does automation take work off your sales team’s shoulder, it also frees up time for your SMEs (Subject Matter Experts). Rather than responding to duplicative requests for information, your SMEs can simply ensure that their departmental knowledge is kept up-to-date in the central content repository. This can open the way for human teams to focus on creative, high-skill collaboration, that further business growth.

5. Approval workflows

Approval workflows ensure that the correct people within your organization monitor and approve RFP responses. Multi-step workflows are simple to set up and easy to use. Plus, with workflow automation, each step is tracked within the system, so the project lead doesn’t have to micro-manage each step of the review cycle. This gives total organization accountability to the approval process, and will ensure all your i’s are dotted, and t’s are crossed!

RFP Automation Software Reviews